Universitas Gadjah Mada (UGM) recently directed an impactful and highly successful virtual training session to empower its educational staff with advanced skills in Official Document Drafting. Conducted by the esteemed Directorate of Human Resources, this comprehensive training unfolded on December 20, 2023, leveraging the accessible platform of Zoom Meeting. The event drew enthusiastic and diverse participation from faculties, schools, and departments within Universitas Gadjah Mada.
Dr. Andi Sandi Antonius Tabusassa Tonralipu, S.H., LL.M., the University Secretary, took the helm in inaugurating the session. He underscored the training’s alignment with the newly enacted Rector Regulation No. 21 of 2023, meticulously tailored to integrate seamlessly with the university’s organizational structure and the workflow amendments rolled out earlier in August. This Rektor Regulation spotlighted the pivotal role of the Official Document Drafting in legitimizing and guiding the spectrum of activities, actions, and policies within the diverse tapestry of UGM’s departments.
Central to the discourse was the contemporary drive toward digital transformation in the Official Document Drafting process, specifically focusing on archival preservation. Dr. Andi Sandi called upon the participants to leverage this training as a springboard to delve deeper into the nuances of risk management inherent in Official Document Drafting.
The esteemed panel of UGM’s Official Document Drafting Compilation Team presented a series of insightful topics covering an array of pertinent subjects. These topics included a comprehensive overview of UGM’s Official Document Drafting guidelines, an exploration into the landscape of different document types, an in-depth understanding of organizational structures, and effective drafting techniques. The training also entailed practical exercises purposefully designed to familiarize participants with the latest regulations and equip them with the necessary skills to mitigate errors in their document drafting practices.
The interactive nature of the training fostered vibrant discussions where participants actively sought solutions to everyday correspondence challenges. The overarching goal was to arm them with the proficiency to craft meticulously accurate Official Documents in their future endeavors.
One participant expressed contentment with the training, saying, ‘This training is excellent and should become a regular fixture. Not all departments are adept at implementing Official Document Drafting comprehensively and accurately. Practical implementation often encounters hurdles, such as technical issues with letter numbering.’.
The resounding success of this event marks a significant stride in UGM’s unwavering commitment to nurturing skill development and standardizing high-quality Official Document Drafting practices across its multifaceted departments, ultimately paving the way for more efficient and streamlined operations. (UGM/Rista)